How to set up Google Apps to work with your site using an external domain.
Before you start
These instructions are only for customers with a domain registered outside from us.
You will need:
1: A paid-for account
2: An external domain setup to work with us
3: Administrative access to your DNS control panel
Note: This method of setting up email is not compatible with non-domain ('wildcard') CNAMEs. You can use this solution with domain like www.mydomain.com you can not use this solution for mydomain.com
Sign up for Google Apps Standard Edition
Google Apps Standard Edition is free and is adequate for most small businesses with up to 50 people
Set your domain
Select Administrator (1) enter your domain name (2) and click Get Started (3)
Set up the account admin
Complete the account administration fields (1) and check the DNS tick box (2)
Choose Add a meta tag
Select and copy the meta tag code
Login to your account
Rollover the Home page to see the Page options icon and click on it. The drop down menu will show. Select Page Scripts (1)
Paste the code into the Site-wide scripts field (1) and click Save Options (2)
Publish your site
Click the Verify button
Go to the Google apps Dashboard
Click Activate Email
Select your hosting company
If you hosting company is not available from the menu, select 'Any Hosting Company'
In a new browser window, login in to your DNS control panel
In this example we are using the 123reg control panel.
If you have more than one domain registered, make sure you select the right one (1).
Open the DNS settings panel
Delete all existing MX records settings
Return to the Google Apps window and copy the first MX server address
Paste the MX record in to the DNS panel
Repeat this process for the other MX records
Save your DNS changes
Return to you Google account window
Click I have completed these steps button (1)
Return to the Google Apps dashboard
It may take sometime for your email to finish updating. In some cases this may be less than 30 seconds but it can take several hours. You must wait for this to complete before continuing. When complete, click the Email link.
Click change URL
Copy the CNAME destination
In your DNS control panel, Add a new entry
Set the new entry as shown in (1)
Update your DNS records
Return to Google docs
Click the 'I've completed these steps' button.